6 Ways to Write More Professionally

Business writing is in a class all by itself. You have to be able to communicate ideas clearly and you have to sound pleasant to whoever you are writing to. Business writing is not like english writing, there are many things that you shouldn’t say in business. If you have just started a job at a new company, or you need a refresher course, here are some tips to making sure that your writing stands out at any business. If you have clear and concise writing, you will become a more valuable worker, and you will be able to get things done faster. Here are some tips to help you write well.

1. Get rid of the metaphors. Metaphors often make things more complicated than they need to be. Sometimes, many metaphors don’t translate into different languages. If you are working for a business that employs people from different backgrounds, they might not understand the metaphors that you make. Keep your writing uncluttered, and don’t use metaphors.

2. Use simple language. You might think that since you are working for a company, you need to use language that is very wordy and confusing. Many businesspeople think that they have to be wordy and verbose. However, if no one can understand what you are talking about, there is no point to you writing emails and letters! Make your communication as simple as possible so everyone understands what you are talking about.

3. Don’t use fluffy words. If you want to use a word just because it looks cool, or it will make you sound intelligent, get rid of it. You want your writing to be simple. This means that you want to read your work to make sure that there aren’t words that don’t need to be there.

4. Always use active verbs. Instead of writing boring sentences like, β€œThe meeting were were in was led by Jerry,” write, “Jerry led the meeting we were in.”

5. Use plain, old english. Don’t try to wow your superiors, or anyone around you, just write plain english emails. If you try to use jargon, you might use it wrong and you will end up looking pretty foolish.

6. Don’t use too many smiley faces. While, emoticons were invented to understand the tone of the reader, try to limit them in your emails. You want to come off as friendly, but not like a middle-schooler that wants to be best friends with the email that you sent.

Dean Saliba

Dean Saliba is a freelance writer, professional blogger, media enthusiast, dirty football player and huge professional wrestling fan who covers a wide range of subjects and niches including, making money online, traffic generating, pro wrestling, blog reviews, football, how-to guides, music, internet marketing and more.


  • I think using your own flavor of writing is also important. This makes writing easy and you do not have to work uselessly to think the right content

    • Developing your own style is very important if you wish to stand out among the other bloggers, I think the tips included in the post will help on top of that. πŸ™‚

  • I have always thought of my skills as being very not professional, just shy of casual when it comes to writing. I liked the fact that you have chosen to address this issue on this platform. It seems very direct and also a lot more encouraging. I don’t know if it is right or wrong, but I will most definitely give your steps a try.

    • Nobody thinks lower of their writing ability than I do, so if I can acheive ANYTHING then absolutely anybody can. πŸ™‚

      Nothing in this post can be considered a bad thing. πŸ™‚

  • I have a feeling i’m one of those who is too wordy, but then i often write reports and technical ones at that, would be interested if you were to go into a little more detail as to the style of writing.
    i am blunt and it comes across cold other people have a much warmer and friendlier style … is one better than the other?

    • I’ll ask Neltje if he will write a follow-up article.

      My personal view is that it depends on what you are writing about. I think my writing on this blog is blunt and to the point.

  • Excellent article here Neltje.

    I just wish that court documents were written in easy plain English, so that poor old Joe Public stands a chance.

    Reading your article has made me think about our blog posts.

    • As someone who recently had to deal with some legal issues recently I could not agree with you more, some times it seemed like I needed to hire a code breaker to maKe sense of the documents!

  • Everyone who writes I bet wishes that they could write in a more professional manner. But it is only experience that can help people reach professional levels and I think you have set up a basic frame work to help people move in the right direction. Thanks for the help, I am hoping to benefit from following your advise.

    • Oh absolutely, I’ve been writing since 2001 and I’m still trying to improve whenever I can. Neltje has produced a very good starting point with this post. πŸ™‚

  • Being an English Literature student the biggest problem that I faced was the dislike for using simple words. I loved flowery language both listening and using it. But the point you made about simple language and not using fluffy words is true. People who read blogs have to be able to comprehend it and they maybe people who are at an elementary level of learning. Great sharing, thanks for it.

  • Writing does not usually interest me. I realize that not everyone was just born a writer, and some have gotten better with practice. But there are those out there that have absolutely NO clue how to even begin to write about anything. I am one of those. I just love to read but whenever I think of writing something, I go absolutely blank. It would have been better if you could help me with tips to start writing.

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