Business writing is in a class all by itself. You have to be able to communicate ideas clearly and you have to sound pleasant to whoever you are writing to. Business writing is not like english writing, there are many things that you shouldn’t say in business. If you have just started a job at a new company, or you need a refresher course, here are some tips to making sure that your writing stands out at any business. If you have clear and concise writing, you will become a more valuable worker, and you will be able to get things done faster. Here are some tips to help you write well.
1. Get rid of the metaphors. Metaphors often make things more complicated than they need to be. Sometimes, many metaphors don’t translate into different languages. If you are working for a business that employs people from different backgrounds, they might not understand the metaphors that you make. Keep your writing uncluttered, and don’t use metaphors.
2. Use simple language. You might think that since you are working for a company, you need to use language that is very wordy and confusing. Many businesspeople think that they have to be wordy and verbose. However, if no one can understand what you are talking about, there is no point to you writing emails and letters! Make your communication as simple as possible so everyone understands what you are talking about.
3. Don’t use fluffy words. If you want to use a word just because it looks cool, or it will make you sound intelligent, get rid of it. You want your writing to be simple. This means that you want to read your work to make sure that there aren’t words that don’t need to be there.
4. Always use active verbs. Instead of writing boring sentences like, “The meeting were were in was led by Jerry,” write, “Jerry led the meeting we were in.”
5. Use plain, old english. Don’t try to wow your superiors, or anyone around you, just write plain english emails. If you try to use jargon, you might use it wrong and you will end up looking pretty foolish.
6. Don’t use too many smiley faces. While, emoticons were invented to understand the tone of the reader, try to limit them in your emails. You want to come off as friendly, but not like a middle-schooler that wants to be best friends with the email that you sent.